It’s important that your business needs and current processes are evaluated on a regular basis in order to identify any issues and snags. This will then give you a decent amount of time to rectify those problems and find the best possible solutions. However, you must also understand the different software solutions available to you and exactly how they work and that’s where intelligent data capture (IDC) comes in.
IDC is an essential part of an automated business strategy as it’ll help to bring your operations into the modern, digital age. But what exactly is IDC, how will it benefit you and how can you go about implementing it effectively? All of those questions will be answered in this article.
What is intelligent data capture?
This is an automated process whereby information contained within crucial documents, both paper and electronic, is meticulously identified and extracted without the need for manual intervention. There are many benefits associated with the implementation of IDC, including saving time, money and resources throughout your business.
Its ‘intelligent’ quality means that it can ‘learn’ some of the most common document types that enter through your system, therefore building a valuable knowledge database. IDC will be able to classify countless numbers of documents, extracting only the key pieces of information, validating it and then inputting that data into your database.
Despite their similarities, IDC is somewhat different from optical character recognition (OCR) as IDC will extract and input information based on your specific business needs and requirements. Although this software is exceptionally advanced, it’s very easy to set up and configure, meaning you could be benefiting from IDC in no time at all.
Cleardata are pleased to offer IDC services to their clients, regardless of the industry you work in. With that in mind, IDC technology will be able to process and extract data from the following document types:
Cleardata have invested in top-of-the-range technology and equipment to ensure all of your documentation is processed as thoroughly and as meticulously as possible. In addition, your documents will be made available to you in a format chosen by yourself, including CDs, memory sticks and online document management. This makes sure you have complete access to an entire catalogue of searchable and editable digital files.
How can intelligent data capture benefit your business?
IDC has been specifically designed to eliminate the need for manual data entry carried out by your workforce. This, firstly, will help to streamline your operations, making them run more efficiently and productively. IDC can automatically input data outlined on a number of different documents, including, but not limited to:
This means that regardless of the industry you work in, you’ll be able to benefit from IDC implementation. Due to IDC improving the speed at which data entry is carried out, you might even be able to reduce your staff numbers or redistribute employees to other parts of the business. It will also enable your workers to focus their time on more pressing tasks as opposed to slow manual inputting of data.
With IDC, you might see double or even triple levels of work output from your colleagues as they’ll have help from an automated system that has been meticulously tailored to your company needs and requirements.
Not only will you save time with the implementation of IDC, you’ll also save money as you won’t have to pay an employee to do the job of this particular type of software – much like with other automation services, such as robotic process automation (RPA), accounts payable automation, sales order processing automation or even invoice exception automation, to name a few (all of which are available through Cleardata).
IDC will also significantly increase the accuracy of the data that’s being entered into the system. When a worker does this manually, a number of errors could occur throughout the process, including issues with misreading information or mistyping data. It’s important that the detail is correct as the consequences could be detrimental, depending on what it is you do.
If you choose to automate your data inputting process using IDC, then this risk diminishes considerably, being close to zero. It will also reduce the risk of you being hit with late fees for numerous things, including late payments or issuing of invoices.
Benefits of IDC in summary
How can intelligent data capture be implemented?
As previously mentioned, if you’re looking to implement IDC to retrieve relevant information from a number of different document types, even if you have an extremely high volume of documentation, then look to Cleardata for those exceptionally accurate, efficient and effective IDC services.
They have a team of highly-skilled professionals who are dedicated to meeting your business needs and expectations every single time. They’ll be able to ensure you’re provided with the essential IDC services you require to keep operations running as smoothly as possible, all without little-to-no manual intervention.
If you would like more information about the IDC services Cleardata are able to provide their clients, get in touch with a member of their specialist team today – they’re always pleased to hear from you.
